Ledger Entries

Accounting > Ledger Entries

The Ledger Entries screen is used to make manual adjustment journal entries as needed to adjust accounts.

A screenshot of the ledger search screen as described on this page.

  1. Search - search by reference number

  2. All Statuses - filter by status (All Statuses (default), Draft, Posted, Voided)

  3. Select Date Range - filter by date range

  4. Reset - click to reset search parameters

  5. Add New Ledger - click to add a new ledger entry
    A screenshot of the add new ledger modal as described on this page.

    1. Reference Number - enter a ledger reference number

    2. Date - select ledger date

    3. Cancel - click to return to the previous screen without saving changes

    4. Save - click to create ledger entry and be redirected to the individual ledger entry screen

  6. Date - click to sort by date

  7. Reference Number - click to sort by reference number

  8. Status - click to sort by status (Draft, Posted, Voided)

  9. Pencil - click to be redirected to the individual ledger entry

  10. < > - click to scroll through pages

Individual Ledger Entry

A screenshot of an example ledger entry as described on this page.

  1. Notice the Total Credits, Total Debits, and Status. Click Print Ledger to run a copy of the ledger entry report.

  2. Date - change the ledger date if needed

  3. Reference Number - change the reference number if needed

  4. Account - click to sort by account

  5. Building - click to sort by building

  6. Debit - click to sort by debit amount

  7. Credit - click to sort by credit amount

  8. Add New - select account

  9. Building - select building

  10. Debit, Credit - enter credit or debit amount

  11. Comments - enter line item comments

  12. Trash Can - click to delete line item

  13. Comment - enter ledger entry comment

  14. Delete - click to delete ledger entry
    Void (not pictured, posted ledgers only) - click to void ledger entry and select void date

  15. Close - click to return to the previous screen without saving changes

  16. Save Ledger - click to save ledger

  17. Post - click to post ledger. Note: Total Debits MUST MATCH Total Credits to post.

  18. Post with Reversal - click to post ledger entry AND a reversal entry to the last of the month (required). Identifier will be Reference Number-R.